Executive Assistant

OVERVIEW OF THE COMPANY

Fox TV Stations

FOX Television Stations owns and operates 29 full power broadcast television stations in the U.S. These include stations located in 14 of the top 15 largest designated market areas, or DMAs, and duopolies in 11 DMAs, including the three largest DMAs (New York, Los Angeles and Chicago). Of these stations, 18 are affiliated with the FOX Network. In addition to distributing sports, entertainment and syndicated content, our television stations collectively produce approximately 1,200 hours of local news every week. These stations leverage viewer, distributor and advertiser demand for the FOX Network’s national content.

JOB DESCRIPTION

FOX10 / FOX10Xtra in Phoenix, Arizona has an opening for an exceptionally organized and customer-service oriented Executive Assistant to join our dynamic team. In this role, the Executive Assistant will provide daily executive and administrative support for the Regional SVP/General Manager as well as the Station’s leadership team. 

A Snapshot of Responsibilities:

• Oversee and manage daily office operations for the Station

• Provide daily support to the Regional SVP/General Manager

• Greet visitors, answer and direct phone calls, coordinate meetings, maintain calendars

• Assist with travel arrangements, expense reports, and timesheet administration for Regional SVP/General Manager

• Manage office supplies inventory and ordering

• Maintain FCC documents and data input

• Create and distribute op notes for live programming

• Manage bank deposits

• Handle vendor set up in our AP system, manage Purchase Order and Check Request systems.

• Assist Sales Managers, Insights Specialist and AEs with the creation of custom marketing materials

• Assemble lead lists and track lead generation effectiveness

• Work with Insights Specialist to assemble cold emails customized to the market

• Monitor category, market, and industry trends and competitor activity to identify emerging sponsorship opportunities

• Maintain confidentially concerning all information that is acquired in the position

• Lift and carry materials up to 25 lbs. in weight on a regular basis.

• May be required to work varied hours, overtime and/or weekends to complete tasks

• Perform additional duties as assigned.

What you bring:

• High school diploma or equivalent required. College degree preferred.

• Experience working in an administrative role in an office setting supporting management/executive staff. Experience in the broadcast/media industry a plus.

• Ability to plan and organize work, take initiative, and determine work priorities.

• Excellent communication and interpersonal skills with high professionalism.

• Good judgment.

• Ability to multitask

• Proficiency in software applications (Excel, Outlook, Power Point, Word) and online communication tools.

• Able to organize and establish administrative procedures independently, draft correspondence and reports, and work under pressure

• Ability to handle confidential information and interact with high-level executives

Why Join FOX10?

As part of the FOX family, you will receive generous time off, 401k matching, a wealth of employee resources, and superior medical, dental, and vision benefits that start on day one!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $24.04-28.85 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.

View more detail about FOX Benefits.